Pillar 2 - Office Day Flow
We fused the following proven strategic techniques to enhance Oasis-Office flow:
Pomodoro Technique
~ Pomodoro Technique: Utilizing timed intervals to break work into manageable segments, fostering focus and reducing burnout.
A-B-C Task Method
~ A-B-C Task Method: Prioritizing tasks based on importance and urgency, ensuring efficient use of time and resources.
1-3-5 Rule
~ 1-3-5 Rule: Focusing on a single essential task, three medium-priority tasks, and five small tasks each day to maintain balance and progress.
Deep Work
~ Deep work is the ability to focus without distraction on a cognitively demanding task. It's a skill that allows you to quickly master complicated information and produce better results in less time. Deep Work will make you better at what you do and provide the sense of true fulfillment that comes from craftsmanship.
Email and Tech Flow Management.
By postponing email, you can dedicate your most productive hours to high-value work, reducing stress and improving overall productivity, contributing to a smoother office day flow
Hardest first (frog)
2-Minute Rule, popularized by David Allen in "Getting Things Done (GTD)" and James Clear in "Atomic Habits," states that if a task takes less than two minutes, do it immediately to prevent small tasks from piling up. It also serves as a habit-building strategy: make new habits take less than two minutes to start. All journal tasks are scheduled for 2-5 minutes.
The result of the Office Day Flow approach:
will reduce and overcome the following unproductive patterns:
- overwhelm
- procrastination
- blocks
- lack of focus
- short attention span
- low productivity
- stress
- content switching
- fatigue
Indication of a balanced Oasis-Office day:
8:00 - 9:00 AM
- pre work - workout & break fast
- Detox drink
- Water
- Circuit 1-2-3
- Journalling gratitude
- Check today's task list: 1A - 3 B's - 5 C's
- Smoothiebowl or vitamin C lemonade
9:00 -11:00 AM
- A1 - deepwork: highest priority task
10:00-10:05
- break for: deskercises-refresh-drink water
11:00-11:10
- break for: deskercises-refresh-drink water
11:10 AM - 12:00 PM
- B1 - B2: medium priority tasks. Duration: 2 x 20 minutes
- B1 > 11:10-11:30
11:30-11:35
- break for: deskercises-refresh-drink water
- B2 > 11:35-11:55
11:55-12:00
- break for: deskercises-refresh-drink water
- B3 > 12:00-12:20
12:20-12:25
- break for: deskercises-refresh-drink water
12:00 - 13:00 PM
- B3: medium priority task. Duration: 20 minutes
- C1: low priority easy task. Duration: 10 minutes
- B3 > 12:00-12:20
12:20-12:25
- break for: deskercises-refresh-drink water
- C1 > 12:45 - 12: 50. Duration: 5 minutes
12:50-13:00
- break for: floor yoga / unwind
13:00 - 14:00 PM
- Walk outdoor. Duration: 10 minutes
- Lunch Menu
14:00 - 15: 00 PM
- C2-C3-C4-C5: low priority easy tasks. Duration: 10 minutes
- Could be also include to prep meeting write notes in Meeting journal
- C2 > 14:00-14:10
14:10-14:15
- break for: deskercises-refresh-drink water
- C3 > 14:15-14:25
14:25-14:30
- break for: deskercises-refresh-drink water
- C4 > 14:30-14:40
14:40-14:45
- break for: deskercises-refresh-drink water
- C5 > 14:45-14:55
14:55-15:00
- break for: deskercises-refresh-drink water
15:00 - 16:00 PM
- Meeting
- drink: water-tea-chai
- mindfullness training: how can I help instead of how can get something
16:00 - 17:00 PM
- Unwinding hour
In the Oasis Office program we schedule time at the end of the day in the "Unwinding hour"
The last hour of the day is often for employees, the most unproductive time: waiting for going home
However by a strategic planned last hour one goes home with energy and purpose
Scheduled are the so-called" D tasks" D=development tasks, relaxation and free-floating.
Unwinding hour schedule:
- Having an herbal tea.
- D tasks are Development tasks
- D 1 = is making the next day work planning 1xA-3xB-5xC tasks (2 -5 minutes) writing on a paper to be reviewed next morning as part of "Warming up hour"
- D 2 = personal development watching a short or part (2-5 minutes) personal development video and make notes in: Personal development journal*
- D 3 = skill building journal (2-5 minutes)
- D 4 = wealth creation journal (2-5 minutes)
- D5 = Creative development, hobby, art, craft (2-5 minutes). See the article below why and what kind of hobbies for example. Make notes in: Creative journal*.
- D6 = self development 2-5 goals & reflection
- Fusion of: body scan + deep breathing 8-8-8-8 + PMR -Progressive Muscle Relaxation (2-5 minutes)
- Free-floating: reading, relaxing, nothing, music, reflection (10 minutes)
*By journalling the employee is tracking all the small habits and processes in time, important improvements and this is teaching the employees a valuation of Time-Self management.
Journaling really does shine a light on those small, daily habits that shape our bigger results. It's like giving time a voice—suddenly you see what's working, what's not, and where your energy truly goes.
What we change
Context switching:
- refers to the frequent shifting of focus between various unrelated tasks during a workday. For example, while working on a presentation slide deck, one may also frequently divert attention to checking emails. This is followed by transitions to tasks such as analyzing weekly sales reports, all while periodically interrupting workflow to respond to instant messages.
Context switch, aka multitasking, increases stress levels and leads to poor decision-making.
Quotes
” The most efficient way to live reasonably is every morning to make a plan of one’s day and every night to examine the results obtained. “ - Alexis Carrel
” He who every morning plans the transactions of that day and follows that plan carries a thread that will guide him through the labyrinth of the most busy life.” - Victor Hugo
” Wisdom is knowing when to have rest, when to have activity, and how much of each to have. ” - Sri Sri Ravi Shankar
